CMMS software for UK maintenance teams
pro-Forms® ENTERPRISE ASSET MANAGER is CMMS software (a Computerised Maintenance Management System) built for the UK — a single, scalable cloud solution for planning, tracking and evidencing maintenance work on physical assets.
Log assets, set a calendar of planned preventative maintenance (PPM) dates, raise work orders, and record completed inspections and repairs against each asset’s history — the core CMMS capability maintenance teams need, without the per-asset or per-user penalties most CMMS vendors charge for growth.
PRICE: Base Plan £500/ year
What is CMMS software?
A CMMS (Computerised Maintenance Management System) is software used to plan, track and record maintenance work on physical assets — replacing spreadsheets, paper job sheets and tribal knowledge with a single, auditable system.
At its core, a CMMS handles three things: a register of the assets you’re responsible for, a schedule of the maintenance those assets need, and a record of the work that’s actually been done. pro-Forms® Enterprise Asset Manager covers all three as part of a broader asset management platform — so if you’re comparing CMMS software options, it’s built to cover that need and more.
Just some of our CMMS software users…
Core CMMS features
PPM scheduling
Set a calendar of planned preventative maintenance dates for each asset type — annual gas safety checks, quarterly fire extinguisher inspections, monthly plant safety checks — with visual countdowns so nothing gets missed.
Work order management
Raise work orders against any asset, assign them to the right person, and track them through to completion. If you add WORK MANAGER, work orders can flow straight into full field service scheduling for engineers carrying out the work.
Maintenance history & audit trail
Every completed inspection, test or repair is stored against the relevant asset, building a full, timestamped history available immediately from the office or the field — ready to present to regulators, insurers, clients or auditors on demand.
Compliance evidence
Attach photos, measurements, pass/fail outcomes and signatures to every maintenance record, so you can demonstrate compliance without digging through paper files or spreadsheets.
Asset identification
Scan QR codes, barcodes or NFC tags to pull up the correct asset instantly in the field, or use AI-powered camera recognition to identify assets without a physical tag.
Who uses CMMS software from pro-Forms®?
- Facilities management teams responsible for building compliance
- Asset owners managing plant, tools and equipment
- Maintenance teams running PPM and reactive work
- Equipment manufacturers (OEMs) maintaining assets at customer sites
- Service and hire businesses managing both their own and customers’ assets
CMMS vs full asset management — which do you need?
CMMS software covers the maintenance side of the job: scheduling, work orders, and history. If that’s all you need, the Base Plan delivers it standalone, browser-based, with no mobile app required. You do have the option to add either the mobile app based Mobile forms or WORK MANAGER for full field service management.
If you also need a full asset register — tracking acquisition, warranty, location, hire status and lifecycle value alongside maintenance — that’s covered by pro-Forms® Enterprise Asset Manager, our complete asset management platform that CMMS functionality sits inside.
Not sure which fits?
See the full asset management software page →
Frequently Asked Questions: CMMS Software.
Is pro-Forms® Enterprise Asset Manager a full CMMS?
Yes.
It covers core CMMS functionality — PPM scheduling, work orders, and maintenance history — as part of a broader asset management platform that also includes a full asset register, compliance evidence, and QR/NFC/AI-powered asset identification.
Does it support planned preventative maintenance (PPM)?
Yes.
You can set PPM schedules for assets with visual reminders allowing you to generate work orders as the dates approach.
Can field engineers update maintenance records from a mobile device?
Yes.
The mobile app works on Android and iOS, on and offline, letting engineers complete maintenance and inspection forms on site with photos and signatures that sync back automatically.
Is there a limit on the number of assets or users?
No.
The annual plan has no per-asset or per-user limits, so the system scales from a single site to thousands of assets without renegotiating cost.
Where is the data hosted?
Entirely in UK data centres, with UK data residency at all times, fully GDPR compliant.
Next steps
If you’re evaluating CMMS software for your maintenance team, request a demo or start a free 21-day trial — share a few details about your asset base and maintenance schedule and we’ll map the setup to your process.