Forklift Service Management Software for Repair, Hire & Maintenance Companies
Managing forklift fleets means juggling LOLER inspection schedules, hire agreements, engineer job sheets and equipment certification — all at once. pro-Forms® replaces paper-based processes with a single mobile platform built for MHE repair, hire and maintenance businesses across the UK.
Whether you run a forklift hire fleet, provide repair and maintenance services, or manufacture and install materials handling equipment — pro-Forms® covers every workflow from first inspection to final customer sign-off.
Simplify job scheduling, compliance and asset tracking for material handling equipment businesses
Digital LOLER Inspections, Hire Agreements & Engineer Job Sheets — All in One App
Replace Paper Forms with Compliant Digital Workflows — LOLER, CFTS, IPAF & More
Put every form your engineers and site staff need directly in their pocket. Whether it’s a LOLER thorough examination certificate, a forklift hire agreement, a pre-use daily checklist or an engineer’s breakdown report — create it once, use it forever, and never lose a paper trail again.
Digital mobile forms for forklift management →
Commonly used forms include:
- LOLER Thorough Examination Certificates
- Hire Agreements and On Hire / Off Hire Checklists
- CFTS, IPAF and UKMHA specialist inspection forms
- Engineer Job Sheets and Service Reports
- Breakdown and Call-Out Reports
- Planned Maintenance Schedules
- Pre-Use Daily Safety Checklists
- Risk Assessments and Method Statements
- Accident and Incident Reports
Forklift Asset Tracking & PPE Management Software
Cut Equipment Downtime and Never Miss a Compliance Deadline
Tools, plant and equipment represent some of your most significant business investments — yet many companies still manage them on spreadsheets, leaving them exposed to downtime, cost overruns and compliance failures. pro-Forms® gives you a live view of every asset, from diagnostic gauges and jacks to chocks, spill kits and PPE.
Track service intervals, LOLER re-inspection dates and equipment certification expiry dates in one dashboard. Set automated alerts before deadlines are missed — so your team is always audit-ready.
With pro-Forms® asset tracking you can:
- Assign tools and equipment to operatives, sites or projects
- Log service intervals, test certificates and inspection dates
- Receive automated alerts when items are due for maintenance or PAT testing
- Track hired plant costs alongside owned assets
- Generate asset history reports for insurance and compliance audits
- Reduce tool loss through accountability and QR-code scanning
Mobile Digital ID for Forklift Engineers & Site Staff
All the Proof of ID and Licence Verification Your Staff Will Ever Need
Staff Digital Profile ensures every forklift engineer and site operative can instantly prove who they are, who they work for, and provide a verified record of their accreditations, training and licences — directly from the pro-Forms® mobile app.
Store RTITB, ITSSAR, AITT and NPORS forklift operator licences, IPAF powered access cards and CSCS construction cards digitally — always accessible, always up to date.
Eliminate the risk of engineers being turned away from site for missing paperwork. Every card, every certificate, every accreditation — accessible in seconds from a smartphone.
Staff Digital Profile includes:
- Secure digital identity verified via QR code
- CSCS, NPORS, AITT and other trade card details stored in the app
- Training records and expiry date alerts for managers
- Emergency contact and next-of-kin information
- Company branding and operative photograph
- Right-to-work documentation support
Trusted by UK Materials Handling Equipment Businesses Since 2006
ResourceTrack (UK) Ltd has been helping forklift service management and materials handling equipment businesses digitise their operations since 2006. Our software is used by companies across the UK to manage everything from a handful of site operatives to multi-discipline workforces.
“After being recommended to Jon by a mutual friend, we decided to take a leap of faith and move from a paper based job sheet system to the individually tailored field service software solution that pro-Forms® offers. 6 years in and we have not looked back. We manage all our engineers day to day jobs, truck service management and hire activities using the system.“
Adam Harris, Director
Atlas Forklift Ltd
Frequently Asked Questions: Forklift Service Management Software.
Does pro-Forms® support LOLER inspection records?
Yes. pro-Forms® includes configurable LOLER thorough examination forms and automatically stores completed certificates against each asset, with re-inspection date reminders built in.
Can I manage a forklift hire fleet with pro-Forms®?
Yes. pro-Forms® supports hire agreements, on-hire and off-hire checklists, hire fleet asset tracking and engineer job scheduling — all designed for forklift hire and rental operations.
Is pro-Forms® suitable for both small and large MHE businesses?
Yes. pro-Forms® is used by businesses ranging from sole traders to multi-depot MHE operations. Flexible plans mean you only pay for what you need, and the system scales as your business grows.
What forklift licences can I store in the Digital Profile?
You can store any accreditation digitally, including RTITB, ITSSAR, AITT and NPORS forklift operator licences, IPAF powered access cards, UKMHA documentation and CSCS cards.
Does pro-Forms® integrate with other construction software?
pro-Forms® offers integrations and API connectors. Common integrations include accounting packages and ERP systems. Visit our Integrations & Connectors page for details.