Replace paper checklists with digital inspections in three simple steps
pro-Forms® is UK-hosted inspection software that replaces paper checklists with mobile inspection forms your team completes on a phone or tablet. Inspectors capture answers, photos, GPS locations and signatures on site, even with no signal, and a branded inspection report is sent to your office or customer the moment the form is submitted.
Use our field inspection software to build safety, site, equipment and compliance inspections with our drag-and-drop form builder, or send us your existing paper checklist and we’ll build it for your trial.
PRICE: £10 /app user/month
How Our Mobile Inspection App Works
1. Build your inspection checklist
Create inspection forms with pass/fail questions, scoring, drop-downs, calculations and conditional logic, so inspectors only see the questions that apply to the asset or site in front of them.
2. Inspect on site
Your team completes inspections in the pro-Forms® Mobile App on Android or iOS, adding annotated photos, GPS stamps, signatures and QR, barcode or NFC scans. Offline inspections send automatically when signal returns.
3. Send the inspection report
Every submission produces a branded Word or PDF inspection report that can be emailed automatically or saved to SharePoint, OneDrive, Google Drive or Dropbox, or passed to your other systems.
Inspection management software features
- Pass/fail, scored and conditional inspection checklists
- Photo capture with annotation to evidence defects
- GPS location stamps on inspections and images
- Inspector and customer signature capture
- QR code, barcode and NFC tag scanning to identify assets
- Offline working with automatic send when back in signal
- Standard integration options & custom APIs e.g. Salesforce
- Branded Word/PDF inspection reports
- Automated and manual workflows for completed inspections
- Customisable dashboards and inspection reporting
- AI-powered translation of inspection forms and reports
- Individual user logins, so every inspection is attributable
- UK hosted, supported and fully GDPR compliant
Inspection software for every type of inspection
Because every inspection is built on the same mobile forms platform, one system can cover all of the checks your business carries out.
Health and safety inspections
Using pro-Forms® safety inspection software, you can run workplace and site safety inspections, risk assessments, RAMS sign-offs, toolbox talks and incident reports from one app, with photo evidence of hazards and a clear record of who inspected what and when. See our health and safety software.
Site and construction inspections
Use a site inspection app for snagging, quality checks, installation and commissioning records, and daily site checks, so site managers and clients get consistent inspection reports from every project.
See our construction forms software.
Equipment and asset inspections
Scan an asset’s QR code or NFC tag to open the right inspection form and link the result to that asset.
For planned inspection schedules and a full history per asset, pair Mobile Forms with Enterprise Asset Manager.
LOLER and lifting equipment inspections
Record LOLER thorough examinations, pre-use checks and defects for forklifts and lifting equipment, with reports ready to hand to your customer.
See our forklift and MHE software.
Fire door and fire safety inspections
Capture fire door inspection results door by door, with photos of gaps, seals and closers, to support your compliance records.
See how pro-Forms® works as fire door inspection software.
Compliance checks and audits
Turn any audit or compliance checklist into a mobile form, from planned preventative maintenance (PPM) records to on-hire and off-hire checks.
Read how we keep asset compliance inspections on track.
Inspection reports your customers can trust
Inspection reports are produced in your own branded Word or PDF layout, with your logo, accreditation logos and the structure your customers and auditors already know.
We can usually replicate your existing paper or PDF inspection form closely, which keeps the switch to digital simple for your team.
Multilingual inspection forms
With built-in AI translation, an inspector can complete a form in their own language while the customer receives the report in English, or the other way round. Completed inspection data can also flow into your other systems through our integrations and connectors.
Scheduled inspections and full asset history
If you need to plan recurring inspections and see every inspection carried out on an asset over its life, Enterprise Asset Manager adds asset registers, PPM scheduling and compliance records to the same mobile app. For job scheduling and engineer dispatch, WORK MANAGER manages the full job from booking to invoice.
Why UK teams choose pro-Forms® inspection software
- Built around your checklists: use our self-build form designer or our optional form building service.
- Reliable in the field: offline working for basements, plant rooms, rural sites and large buildings.
- Audit-ready records: individual logins, time and GPS stamps, photos and signatures on every inspection.
- UK data residency: developed, hosted and supported in the UK, with all data and backups kept in the UK.
- Simple pricing: from £10 per app user per month on a 30-day rolling licence, with unlimited admin users and forms.
Not just inspections: the same app and plan also handles job sheets, service reports and timesheets — see Mobile Forms for Field Engineers.
Just some of our inspection software users…
Try our inspection app free for 21 days
Send us an example of one of your current inspection checklists and we’ll build it for your trial, so you can test pro-Forms® with real inspections from day one.
Your Inspection software FAQs answered.
How do we digitise our existing inspection checklists?
Send us an example of your current paper or PDF checklist and we’ll build it for your trial, so you can test with real inspections from day one. You can also build checklists yourself with the drag-and-drop form builder, using pass/fail questions, scoring, drop-downs, calculations and conditional logic. Inspectors can add annotated photos, GPS stamps and signatures, and scan a QR code, barcode or NFC tag to identify the asset being inspected.
Can inspections be completed offline?
Yes.
The pro-Forms® Mobile App works offline, so inspectors can complete and submit inspections in basements, plant rooms, rural sites and large buildings with no signal. Submissions are held securely on the device and sent automatically once a connection returns, with nothing for the inspector to remember. Part-completed inspections can also be saved and finished later, and progress is saved to the cloud whenever a connection is available.
Can inspection reports carry our own branding?
Yes.
Every submitted inspection produces a Word or PDF report in your own layout, with your logo, colours, accreditation logos and contact details. We can usually replicate your existing paper or PDF inspection form closely, so customers and auditors see a format they already know. Reports can be emailed automatically or saved to SharePoint, OneDrive, Google Drive or Dropbox, and AI translation can produce them in another language.