Powerful Asset Management & Tracking With One Easy, Scalable Cloud Solution
ENTERPRISE ASSET MANAGER (EAM) maximises the usability, lifespan and value of assets for different users including:
- Asset Owners
- Building Occupiers
- Asset Managers & surveyors
- Equipment Manufacturers (OEM)
Escape the spreadsheet trap & utilise the latest cloud, AI, NFC and QR code technologies to manage & track your assets.
With options to add the mobile app or full field service management, our cloud asset management software makes routine & ad-hoc asset checks, tests and regulatory asset compliance a breeze for businesses of all sizes and industries.
PRICE: Base Plan £500/ year
Our Enterprise Asset Management software delivers far more than a standard asset register – throughout the entire lifecycle of your assets
Just some of our asset management software users…
Asset Management Features
Escape the spreadsheet trap
With all the features required to track company assets from acquisition, commissioning & installation, during their daily usage and compliance checks through to disposal, our UK hosted enterprise asset management software has it covered.
The Base Plan provides web based asset management with online forms. You can choose, if you wish, to add:-
Option A – Mobile app & digital forms with the latest AI powered camera asset identification and digital forms, OR
Option B – WORK MANAGER, full field service management including AI powered scheduling & route optimisation.
The Base Plan plus either Option includes:-
> Unlimited web admin users, assets & asset types
> Unlimited Online forms
> Optional Mobile app or Field Service Management
> Integrations & connectors
> Set-up, configuration & training
> GDPR compliant with UK data residency
What’s the best solution for me and my team?
“I am an FM professional and want to manage our office assets from my laptop at my desk and want to know when equipment needs testing and which assets are in each room/area.”
SOLUTION
ENTERPRISE ASSET MANAGER Base Plan.
REASON
This is browser-based, allows unlimited assets, users and web forms. You can set a calendar of test dates with visual count down and reminders as well as assigning assets to specific locations e.g. a room number within your office.
You will also be able to move assets between locations as well as recording key information such as warranty start/end and storage of documents such as manuals & test certificates.
“We have a team of air conditioning service & repair engineers carrying out PPM and reactive works contracts at our Customers’ premises on their installed equipment.”
SOLUTION
Base Plan + Option B (WORK MANAGER)
REASON
Combining asset management with our WORK MANAGER field service solution will help give engineers the full visibility of each asset & the ability from the mobile app to keep information in the asset register up to date. Scan QR codes or NFC tags to identify assets held in the asset register or use AI powered camera technology to identify and add new assets.
WORK MANAGER will deliver AI optimised job schedules and routes along with the relevant job forms pre-populated with accurate asset details.
“I run a construction company and we have our own plant & equipment and some hired-in items. We move plant from our depot to various sites. We need to keep track of what is where and record their compliance safety checks.“
SOLUTION
Base Plan + Option A (Mobile app & digital forms)
REASON
This combination lets you store all your own and hired equipment assets of all types e.g. diggers, mixers, rollers and scaffolding. On-hire & off-hire dates can be stored against hired assets.
Using the mobile app on-site you can complete hire delivery & collection forms and add photos & signatures. Also you check-in and check-out people and plant from sites and complete safety & compliance forms to a pre-set calendar of dates.
If you are unsure what solution best fits for your team try asking our AI assistant PAIGE by describing your requirements below e.g. team of 10 engineers and 3 office staff servicing 2000 customer assets.
Features for asset tracking, compliance testing & lifecycle management
Whether you are looking for plant & equipment tracking, asset compliance testing or regular maintenance scheduling our ENTERPRISE ASSET MANAGER solution has the all the features and functionality you will need.
Option A – Mobile app & digital forms
Available on both Android and iOS smartphones & tablets, our Enterprise Asset Management app provides all the features to successfully manage your assets on the move and also perform specific compliance checks & tests. The app works in on and off-line modes.
Included in this Option is the Mobile Forms Plan to help your field staff complete asset compliance records, condition, installation & commissioning forms and all the key elements in your asset lifecycle management.
Help your workers quickly identify business assets using the app through the scanning of QR codes, barcodes and NFC tags on your key assets. The app now also includes asset recognition using the latest AI powered camera technology.
Option B – WORK MANAGER
This Option adds our WORK MANAGER field service management solution to EAM base Plan.
Adding significant capability to your field service team to carry out both planned and reactive type work on assets, catering for one-off, multi-day and recurring visits by individuals or teams. Now with AI-powered job scheduling & route optimisation— automatically matching the right engineer to the right job based on location and availability — adding Option B gives you smarter control of your field service operation when managing both your own and customers’ assets.
Tag & track your assets
We support several methods for tagging and tracking your assets including QR & barcodes and NFC tags, each designed to meet the needs of different situations and purposes such external/ internal, harsh environmental conditions and static or moveable assets.
Scanning a tag is done using either a mobile form in the mobile app or directly in the asset management app itself.
Who uses ENTERPRISE ASSET MANAGER?
Our typical ENTERPRISE ASSET MANAGER software users are from:
> Construction
> Offices/ property
> Building services / fire & security / air conditioning
> Specialist machinery & equipment
> Materials equipment handling (MEH)
> Facilities management
Asset Management Software FAQs – pro-Forms® Enterprise Asset Manager.
Clear answers to common questions about our UK-hosted asset management software—covering asset tracking, mobile access, compliance, security, users, pricing structure and more.
Looking for a scalable, secure way to track assets, manage maintenance and stay compliant? These FAQs explain how pro-Forms® Enterprise Asset Manager helps UK organisations build accurate asset registers, run inspections and tests, and access real-time asset data from the office or the field. If you don’t see your question here, contact our team for a quick walkthrough.
Next Steps
If you have specific asset compliance requirements, multiple sites or complex asset hierarchies, we’re happy to help you map Enterprise Asset Manager to your process. Request a demo to see asset tracking, inspections and reporting in action.
How quickly can we get started?
Most teams can get moving quickly. We’ll help you configure asset types, fields and workflows, and provide training so admins and field users can start capturing data immediately. If you already have asset registers in spreadsheets, you can import data to accelerate rollout and improve data quality.
Who is pro-Forms® ENTERPRISE ASSET MANAGER for?
Our asset management platform is used by organisations that need to create and maintain accurate asset registers, control asset lifecycle data and prove compliance. Typical users include:
– Asset owners :
managing plant, tools, equipment and high-value business assets.
– Building occupiers :
(including organisations that lease premises) building and maintaining asset registers for compliance.
– Asset managers & surveyors :
delivering inspections, tests and reporting for clients.
– Equipment manufacturers (OEMs) :
installing, tracking and maintaining equipment at customer sites.
– Service and hire businesses :
(e.g. forklift truck hire/maintenance) managing their own and customer assets.
What types of assets can I manage with the system?
You can track virtually any asset type because the system supports custom fields and custom datasets for each asset category. This lets you match the data you capture to your real-world processes—so your asset tracking solution fits your business rather than forcing you into a rigid template.
Fixed assets – e.g., machinery installed in place.
Container assets – e.g. a room, vehicle, cabinet, storage facility or any ‘parent’ location that holds other assets.
Consumables – items managed by quantity (e.g., stock bought in bulk) rather than individually serialised.
Can I access asset information in the office and on the move?
Yes.
Office teams typically use a secure, browser-based login, while field teams can use the pro-Forms® mobile app (Android and iOS).
Updates made in the app—such as inspections, test results, photos and notes—sync back to the cloud platform so everyone is working from the latest information.
Where is the system hosted and where is my data stored?
Our platform is hosted in highly secure UK data centres. Your data remains in the UK, including backups, helping you meet UK data residency requirements and supporting GDPR-aligned governance.
How do you keep our asset data secure?
Security is built in from the ground up. Databases are encrypted, and you can enable field-level encryption for sensitive data captured in online or mobile forms.
Browser access uses 256-bit encryption and optional Two Factor Authentication (2FA) for admin users. The mobile app uses AES 128-bit encryption as standard.
Where customers require file transfers, secure SFTP is available. The system is GDPR compliant and developed and supported in the UK.
Are there limits on the number of assets or users?
No.
Within the annual charge there are no limits on the number of system admin users or the number of assets you can add.
This makes it easy to scale from a small asset register to enterprise-wide asset tracking without reworking your approach.
Does the software support QR codes, barcodes and NFC for asset tracking?
Yes.
You can identify and track assets using QR codes, barcodes and NFC tags.
Field users can scan tags using a mobile device to instantly pull up the right asset record, complete checks, record test results or update locations—reducing errors and speeding up audits and compliance visits.
Can I manage compliance inspections, tests and maintenance schedules?
Yes.
Enterprise Asset Manager helps you plan and evidence compliance by tracking key dates and deadlines, recording inspection and test outcomes, and maintaining a full history of work completed.
Field teams can capture results on site using mobile forms, creating an audit-ready trail for regulated assets.
My tools and plant regularly move between sites, does the system support check-in/check-out?
Yes.
The system has a Check-out / Check-in feature so assets can be moved between different sites, with a condition, return date and responsible person identified.
The location of each site is mapped along with a list of assets logged to that site so complete visibility is always available.
Can I manage hired assets?
Yes.
The system caters for both your own assets that you hire out to your Customers as well as assets you hire in from a supplier to use within your own business.
What reporting is available?
You get practical, day-to-day reporting across your asset register—helping you understand asset condition, status, compliance position and activity history.
Because asset types can include multiple custom datasets, you can report on the specific fields and measurements that matter to your organisation.