Branded, secure & GDPR compliant Online forms

Build & deploy intelligent browser forms on any device

What are Online forms?

Online forms are a great solution for organisations looking for an easy way to create branded forms for collecting information from people via a browser on a desktop, laptop, smartphone or tablet.

Using secure UK-based cloud hosting, data encryption and full GDPR compliance, pro-Forms® offers a robust corporate and enterprise grade form solution.

Who uses our Online forms?

  • Recruitment agencies
  • Corporate HR departments
  • Solicitors & accountants
  • GP surgeries & primary care
  • Training departments/ teams
  • Public sector : central & local Government, healthcare, education, support agencies
  • Customer & client information collection

How do Online forms work?

  • Only requires a browser and an internet connection
  • Place your branded form in an iframe on your website
  • Forms open from a unique link/QR code
  • Publish form link/QR code on social media, website or by email
  • Make forms private or public & limit the number of submissions

How do Online forms help a business?

  • Reach wider audiences - works in any browser
  • Reduce admin - automatically route incoming forms to the right staff
  • Save time with integrations : OneDrive, Google Drive, Dropbox, Teams, SharePoint & Salesforce
  • Tighten procedures - set cut-off dates to stop late submissions
  • Improves processes - control input on forms to improve data quality

What can Online forms be used for?

What can Online forms be used for?

HR & staffing

  • New starter on-boarding
  • Holiday Request
  • Exit questionnaire
  • Staff appraisals

Internal Comms

  • Satisfaction surveys
  • Training applications
  • Premises & site issues


  • Product ordering/ returns
  • Satisfaction surveys
  • ISO 9001 compliance
  • Appointment booking

Events & Courses

  • Event registration
  • Evaluation/ feedback
  • Course booking forms


  • Accidents & incidents
  • Near misses
  • Premises damage/ defects

Market Research

  • Public surveys
  • Product questionnaires
  • New product feedback

Online Forms or Mobile Forms - choosing the right option

Choosing the right type of form technology to use for your business is an important decision that needs to be made before you start on a data collection project. We have put this simple guide together to help you get started.

How to build Online forms without programming or coding

Most businesses know what data and information is needed to be collected from customers, suppliers and remotely located staff, however the main problem is how to do it cost effectively, securely and with consistency. The other key consideration is being free to try out and refine the data collection process over time without needing to enlist the services of a 3rd party IT supplier.

This where pro-Forms® comes into a class of it's own by giving your business all the tools to be self-sufficient and in control of the whole form building and data collection process.

Intuitive drag & drop interface

Online forms are built in a matter of minutes by dragging pre-built field components such as text box fields, radio buttons, checkboxes and signature fields onto one or more pages of the form being designed.

Having such a comprehensive range of field types means you can easily replicate any existing paper form and even create new forms that until now haven't been possible to produce on paper alone.

Complete control over form fields, content & data validation

Once added to a page, fields can quickly be configured further to tighten the validation and control you have over what exactly users fill in and submit. Fields can be made mandatory, read-only or visible only according to rules you set.

Permissable answer ranges can be applied for numeric and text fields ensuring the highest standards of data are collected at the time of entry thereby requiring no admin staff time to make corrections after receipt of forms.

Range of form publishing, sharing & data integration options

When ready each unique link to your Online forms can be made available using many different methods including sending out by email, embedding in an iframe on websites, publishing on social media accounts or your company intranet.

Export templates can be built in Word, CSV, html and XML onto which submitted data is populated and then sent out from pro-Forms® to other people & systems. Our powerful triggers use industry standard communications methods to send data by email, FTP, SFTP and custom APIs as well as our standard cloud-data connectors.

Connect your Online forms data to Microsoft Power BI

Want to view your corporate data collected from sources including your Online forms on interactive visual dashboards?

Then look no further, because pro-Forms® will securely connect submitted form data to Microsoft Power BI account in real-time to provide instant analytics, insights and data visualization.

Customise your graphs and charts and pro-Forms® will take care of the rest. Now, every time a form is submitted the data will feed automatically into your graphical dashboard for sharing with your colleagues and management teams.

Not only will you always have up to date data to hand, but this connector will save a huge amount of time in exporting and uploading form data to other business systems.

Say goodbye to those complex, hard to digest Excel spreadsheets and Hello to stunning real-time visuals and powerful business intelligence.

Collect data using Online forms from desktop, laptop and mobile device browsers.

A simple, secure and cost effective way of collecting data from people both inside and outside of your organisation.