Replace plastic ID cards with an innovative, secure mobile app based Digital Profile
pro-Forms® Staff Digital Profile gives your business digital staff ID cards and an employee digital profile system in one — so staff can prove who they are, who they work for, and provide a record of their accreditations, skills and training, all from the pro-Forms® mobile app.
As digital ID cards for employees, Staff Digital Profile is a simple, low-cost alternative to printed plastic company ID cards. You stay in control of what’s displayed against a profile, who can view it, and when it’s updated.
Never suffer again from staff being refused entry to site for not being able to prove who they are.
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All the proof of identification, accreditations, skills and training you’ll need – in one app
What is a Staff Digital Profile?
A Staff Digital Profile is a secure, mobile app-based record that replaces physical ID cards and paper accreditation folders. It gives every employee a single digital identity, shown via QR code, that stores their photo, company details, right-to-work documents, trade accreditations, training records and expiry alerts, all viewable on site in seconds. It’s the same technology behind pro-Forms® Staff Digital Profile pricing, starting from £2 per user per month.
5 Reasons Why Digital Profiles Matter
As an employee digital profile system, pro-Forms® replaces plastic ID cards with something far more useful:
- Convenience : everything stored in an easy to use mobile app – no more plastic ID cards
- Security : profiles are managed centrally by your office team, reducing the risk of lost, out-of-date or forged cards
- Control : you control what is added, changed & when it is available
- Information : everything from employment to training & accreditation all in one app
- Productivity : helps prevent staff being turned away from site or stopped from working
Features
What’s included in the digital staff ID cards plan?
With all the features required to give your business a major advantage over printed plastic ID cards, our employee digital profile system has it covered:
> Add unlimited documentation
> Set profile viewing permissions
> Unlimited remote profile views
> Unlimited profile shares to 3rd parties
> Set-up, configuration & training
Digital Profile Feature check list
Where digital ID cards for employees are used
> Construction cards e.g. CSCS, NICIEC, CITB, NPORS
> NERS Passport/ competencies
> Safe Gas Registration
> Installation/ repair staff
> SSSTS/ SMSTS/ IPAF
> Manufacturer specific accreditations
> Proof of Right to work
Digital Staff ID Cards — Frequently Asked Questions
How is a digital staff ID card different from a plastic employee ID card?
A digital staff ID card lives in the pro-Forms® mobile app instead of a physical wallet card. It can’t be lost, forged or left at home, and it updates instantly when training, accreditations or employment details change — so there’s no reprinting and no out-of-date card in circulation.
Can I use pro-Forms® to issue an employee ID card without ordering physical cards?
Yes.
Staff Digital Profile replaces the print-and-issue process entirely — set up a profile in the app, add a photo and employment details, and it’s ready to show or scan on-site with no plastic card ordering or lead time.
Can a digital profile store an employee’s Right to Work documents?
Yes — each profile can hold Right to Work documents uploaded by the employee, alongside training and accreditation records, so office staff and site managers can view them in the app rather than chasing paperwork. The app stores these documents for viewing; it does not carry out Right to Work checks itself.
Can clients or site managers check a worker’s profile without installing the app?
Yes.
Profiles can be shared with clients or site managers ahead of a visit by sending a link by email or SMS text and then viewed via a QR code scan when on-site — so third parties can view identity details, accreditations and right-to-work documents without needing an account of their own.
What happens if a member of staff changes phones or loses access to the app?
Profiles are tied to the employee’s account, not the device, so office staff can reissue access from the admin side in minutes — no waiting for a replacement physical card to be printed and posted.