Try the Staff Digital Profile Plan FREE for 21-days
A 100% Free Trial with no limitations to try for your business before you Subscribe
STAFF DIGITAL PROFILE PLAN
Replace plastic ID cards with a secure mobile app based Staff Digital Profile solution.
£2
/app user/month
Download the app for Android or Apple smartphones & tablets and ensure your staff can always prove who they are
Frequently asked questions
Got questions? We’ve got answers.
How much does the Staff Digital Profile plan cost, and what’s included?
The pro-Forms® Staff Digital Profile plan is priced at £2 per app user per month, making it one of the most cost-effective ways to move staff ID and compliance records off paper and plastic. Every user gets the full feature set — there are no tiered restrictions to unlock core functionality.
The plan operates on a 30-day rolling licence, so there’s no long-term contract and no lock-in period. Included features cover secure storage of training and accreditation documents, unique QR code scanning to view staff profiles instantly, advance visibility of accreditation renewal dates, monitoring of profile and document views, and the ability to send profiles to third parties by email or SMS. All plans include UK-based support via chat, email, and telephone.
Who is Staff Digital Profile designed for?
Staff Digital Profile is built for any organisation that currently relies on plastic ID cards or paper-based accreditation records and wants a secure, mobile-first alternative. It’s particularly well suited to construction, facilities management, fire and security, and other sectors where staff regularly need to prove their identity and qualifications on site.
The app lets staff store and present training certificates, accreditations, and compliance documents directly from their phone, with a QR code that gives instant, view-only access to their profile. It’s designed to make document storage and presentation faster and more secure — not to replace formal verification processes your organisation already has in place.
Is there a free trial for Staff Digital Profile, and what does it include?
Yes — pro-Forms® offers a 21-day free trial that is completely risk-free and carries no feature limitations. From day one, you have full access to the platform, including document storage, QR code profile viewing, renewal date tracking, and profile sharing, so you can test it against your actual staff and compliance records.
There’s no requirement to provide payment details to start the trial, and no obligation to subscribe once the 21 days are up. Support is available throughout via chat, email, and telephone from the pro-Forms UK-based team.
Is Staff Digital Profile GDPR compliant, and where is data stored?
Yes — the pro-Forms® Staff Digital Profile plan is fully GDPR compliant, and all data is hosted exclusively within the United Kingdom. This matters for any UK organisation handling staff personal data and accreditation records as part of day-to-day operations, since it keeps that data from flowing to overseas servers.
The platform is developed and maintained by ResourceTrack (UK) Ltd, a Birmingham-based company serving UK field service and compliance-led teams since 2006. Support is available Monday to Friday during standard business hours, and administrators retain full control over which users can view and manage staff profiles within the system.